SHOREWOOD – The Shorewood Village Board heard a staffing proposal from an executive recruiting firm Tuesday night in regard to the July retirement of village administrator Roger Barrowman.
GovHR USA Vice President Sarah McKee met with the board to discuss what the firm could do to help facilitate the recruitment process.
McKee said she would plan to meet with board members, village staff and department heads to identify traits, skills and specialties wanted in Barrowman’s replacement.
McKee told the board to expect about 50 applicants, and she would narrow down that number to 20 of the most qualified. The firm next would separate about 12 candidates into two tiers, ones who could hit the ground running, and ones who may be up-and-comers who may not have all qualifications but are considered a good fit for the village.
The nationwide search more than likely will produce 50 percent Illinois residents and 50 percent out-of-state applicants, McKee said.
Trustee Dan Anderson was concerned someone from out of state might not have a direct tie to Illinois or Shorewood and may not be a long-term candidate. McKee said all of that information would be worked out in the extensive interview process with village trustees, staff and department heads. Tours of the area also will be included to showcase the area to the top applicants.
McKee offered a two-year guarantee with a $20,000 package deal. If for some reason the candidate left before that time, GovHR USA would come back and go through the process again.
The presentation took place after the regular meeting, so there was no action taken on whether to hire the firm to find a replacement. The board feels confident using a local company with nationwide reach for the search, however.
Plans were to have the proposal up for vote at the next board meeting
During the regular board meeting, Mayor Rick Chapman was out of town, so trustee Anderson was acting as chairman of the board. Much of the agenda’s action items were geared toward the improvement of the village’s street and the completion of two ordinance codes for committees within the village.
Village engineer Bryan Welch came to the board for approval for the bid for the 2018 Motor Fuel Tax street program to PT Ferro Construction in the amount of $1,005,036. The laundry list of projects includes tree maintenance; seeding; curb and gutter repair; road and sidewalk patches; drainage structures adjusted; and curb, gutter removal and replacement.
The 2018 street improvement program can be found on the village website.
Welch asked the board to approve a resolution for improvement under the Illinois Highway Code for the 2018 MFT Program. He said the yearly housekeeping event allows the village to use up to $500,000 in MFT funds.
The whole amount does not need to be used each year, but it allows the village to spend if needed, Welch said.
The board also approved the proposal for professional engineering services with RJN Group for a total amount of $141,270.
Public works supervisor Chris Drey said new stop signs will go up in two locations in the village. One area will be at the corner of Mound and Frontage Road to make that intersection a three-way stop. Last meeting, the board approved an annexation of land on that same corner and a warehouse will soon follow.
Three stop signs will go in at the corners of Green Trails Drive, Autumn Trails Court and Phelps Lane.
“This intersection is very close to Troy Hofer Elementary School and during pickup and dropoff the pedestrian traffic is extremely high. The addition of the four-way stop should slow down the vehicular traffic in this area,” Drey said in the board packet memo. “Currently, there is one stop sign on Green Trails; southbound traffic is stopped at Phelps. The additional signs will stop east and westbound traffic on Phelps and northbound traffic from Autumn Trails Court.”
Language was refreshed in the Citizen Advisory Committee and the Parks and Recreation Committee ordinances. The Citizen Advisory Committee members will be approved at a later meeting, but trustee and adviser Cookie Kirkland wanted to extend an invitation to those who wish to be on the Parks and Recreation Committee.
Kirkland said the committee will meet at least three times each year and serve as an advisory committee to generate ideas, suggestions and recommendations and assist in the execution of events for the village.